Documents Required for Acquiring Duplicate Share Certificate

1. FIR from nearby police station - One must report the case of lost share certificate to the nearby police station and get the copy of FIR (citing the Folio No, Share Certificate(s), Unit Name, Distinctive No(s) and no. of lost shares) in original or attested by notary/gazette officer. FIR must be duly stamped by the concerned police station proving the legitimacy of the complaint. 
2. Indemnity Bond and Affidavit -  Indemnity and Affidavit bond on non-judicial stamp paper (purchased under his own name) of the value of requisite is required to be submitted by the shareholder. The affidavit needs attestation from the notary with a required notarial stamp, seal and registration number. 
3. Completely filed Questionnaire Form - Questionnaire Form related to information of the share is issued by the respective company/registrar which needs to be duly filled by the applicant shareholder. 
4. Surety Form - Surety Form is another most important document while acquiring the Duplicate Share Certificate which needs to be presented along with notary attested PAN card of the person who has signed as a surety. 
5. Documents Stating Applicant’s Income - Documents such as salary certificate/payslip or copy of the latest Assessment Order passed by Income Tax authorities or proposed Valuation Report by Revenue Authorities/Municipal Authorities /Secretary of Gram panchayat which is attested for authenticity by a Notary officer are required to be submitted along with the application of Duplicate Share Certificate. Income mentioned in the documents should be more than the current value of shares in the market.  
6. Information of Surety Giver - Personal information like Name, Address and Signature is needed of the person who has signed as a surety in the documents. Information should be visible in the Indemnity Bond and Surety Form.   
7. Address Proof of Applicant - Duly attested Address proof (electricity bills, water bills, passport etc.) and the copy of the latest bank statement/passbook is required by the applicant. To be noted; Changes (if any) in the documents need a signature from the applicant. 
8. Details of Lost Certificate - Details of lost shares such as Folio No., Certificate No. is mandatory in the Indemnity and Affidavit.  
9. Applicant’s Signature attested by a Banker - The applicant must get his specimen signature attested by the Bank official. Request letter for issuing the Duplicate Share Certificate or change in address must be duly signed by the applicant for authentication.  
10. Application to be sent via registered post - Application for lost certificate along with other required documents needs to be sent to the concerned Company/Registrar via registered post. While posting the documents ensure that you mention the valid mobile number or Email Id on the cover of the letter. 

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Once the formalities are done on the applicant’s end and the documents are checked by the concerned authorities, the Company/Registrar will issue a Duplicate Share Certificate. The certificate will have credentials like a No. XXX and ‘DUPLICATE’ written in bold on its first page.   

SAG RTA Registrar and Share Transfer Agent is the department division of the renowned tax software company SAG Infotech and is Rajasthan’s 1st SEBI authorized RTA providing complete Registrar and Transfer Agent Services to its clients making mutual fund transactions and management a way easier task for them. Some of the major services extended by SAG RTA are dematerialization via NSDL/CSDL depository, investor regulatory reporting, dividend payout and much more.