SAG RTA Now Answers The Call For Dematerializing Equity Shares

SAG Infotech, an established name in the taxation industry has now entered the premises of Registrar and Transfer Agent (RTA) services. The company is now home to Rajasthan’s first-ever RTA services popular with the name of SAG RTA and is fulfilling the needs of investors as well as mutual fund houses. SAG RTA works in line with the clause issued by MCA saying that it is compulsory for Unlisted Public Companies to issue securities only in dematerialized form.

SAG RTA Registrar and Share Transfer Agent puts on view the unlisted equities as well as common debt assets including Certificate of Deposit, Securitized instruments, and lot more.

Authorization from SEBI

SAG RTA, a subordinate of SAG Infotech Pvt Ltd, has authorization from government-regulated share/security controller SEBI or  Securities and Exchange Board of India for working as Registrar to an Issue and Share Transfer Agent to an Issuer of Security. Remember, SAG RTA is Rajasthan’s 1st ever SEBI certified RTA services provider.

SAG RTAs Expertise Compass

SAG RTA services are hired also for dematerialization of shares via depository registered with CDSL and NSDL, payout of dividends and interest transfers. Also, the company has an inside track in maintaining investor database as well as security transfer. SAG RTA does renewals of dividends on shareholder’s requests and issues them dividend warrants.

Incharges for Backhand Management and Investor Issues 

An expert team is hired for handling backhand business like solving investor’s issues and guiding them with good investment opportunities. The company reaches out to its clients via phone, mail and fax.

SAG RTA is a quick aid to documentation related processes like Change of Name/Name Deletion/Transposition/Transmission, Signature and Address Change. The department facilitates the investor with Duplicate Share Certificate in case the original one is missing, for that the investor must intimate the department regarding the loss.

For issuing the shares/securities in the dematerialized form to the potential investors, the companies need to communicate with SEBI authorized Registrar and Transfer Agent Services which have direct or online access to depositories. SAG RTA will act as a bridge between the Shares/Security Issuers and main depositories (CDSL and NSDL) while maintaining the issuer's transaction with depositories.

Additional Features provided by SAG RTA:

• A unique login dashboard facility for professionals like CA, CS and others and Companies associated with SAG RTA. 
• Tracking records of various clients at a time in single login. 
• Fee Calculator feature for the clients to gain exact figures of fees payable to depositories and RTA. 
• Pre-prepared documents for corporate reportings.
• Log of activities by issuer and professionals in login dashboard
• Maintaining the joint with both CDSL & NSDL depositories.

SAG RTA now is a trustworthy name after reviews from its existing clients. Various reputed Issuers rely upon us on the grounds of our services, security and privacy.

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How To Transfer Physical Shares

To transfer a physical share certificate to another person’s name, you would need a transfer deed.

A Transfer deed is a document that is provided to you at the time when you originally purchase physical shares. Keep it safe for use when you want to sell or transfer shares.

A transfer deed has two parts - the seller’s part and the buyer’s part.

Both the seller and the buyer need to fill their respective parts in order to give effect to the share sale. Besides these two, other parties involved in the transaction include the company registrar (RTA) and the government.

Step-by-step Process to Transfer Physical Shares

Step 1: Information to provide in the seller’s part of the Transfer Deed

This part will contain the following points:

• Name of the company
• Quantity both in figures and words
• Distinctive numbers
• Certificate number
• Name of the seller
• In front of the name of the seller you have his signature
• Witness name and signature

Step 2: Information to provide in the buyer's part of the Transfer Deed

When a buyer purchases shares, he reviews the share certificate along with the transfer deed already completed by the seller. The buyer then needs to complete his part by providing the following details:

• Consideration both in words and figures (which is quantity x price)
• Buyer's name and signature
• Buyer's occupation
• Buyer's address
• Date of purchase (which has to be after the date of the transfer deed)
• Stamp duty (which is 50 paise per Rs100 or part thereof on the value of consideration)

Read Also:- A Guide for Dematerialization of Physical Shares

Step 3: Share Transfer Stamp

Once the transfer deed is completed by both the buyer and the seller, the next step is to attach the share transfer stamps by the buyer. The same must be purchased with the government and can be found at a post office or stamp office or other authorized vendors.

The share transfer stamp is a way for the government to collect revenue on the transfer of shares. The value of the stamp is decided by the government upon the value of consideration for the shares.

The share transfer stamp must be attached in the space provided on the reverse side of the transfer deed.

Step 4: Sending to the Registrar

A Registrar and Share Transfer Agent (RTA) is the person or company that handles share purchase, sale and transfer tasks on behalf of the mutual fund house or company.

Upon completing the details in the transfer deed and attaching the stamp, the buyer needs to send the deed along with the share certificate and other documents (if needed), by post or in person, to the respective registrar to the company.

To find the registrar of a funds company, you can either contact the company itself or search Google for the same. Otherwise, you can also share the deed to the company’s address mentioned on the share certificate.

The documents must be sent to the registrar on or before the last date as mentioned in the transfer deed, also known as the deed’s validity.

Step 5: Transfer of Certificates

When the Registrar and Transfer Agent of the company receive such a transfer request, they will check the attached details to confirm the ownership and also match the seller’s signature with the one recorded with the company. They will also check if the consideration amount is right according to the stock’s market price and includes the stamp duty. Further, they will check that the deed validity if not over.

Upon confirming and validating all the things to their satisfaction, Registrar will transfer the shares in the name of the buyer and store the buyer’s signature as a specimen/sample in their records. They will also update their member register with the buyer’s name.

The duly endorsed share certificate is then sent to the buyer’s address, as mentioned in the documents.

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Why Registrar and Transfer Agent Boon For MF Houses & Investors?

If you are one from the world of share investment and trading, you must have heard the word - Registrar And Transfer Agent more often. And there could be a possibility that you might have just heard about it but do not know its meaning and role.

This article is all about Registrar & Transfer Agents and their role. Let us start with its meaning.

Meaning of A Registrar & Transfer Agent

A Registrar & Transfer Agent, generally known as RTA refers to an intermediary or agent appointed by the mutual fund houses to execute the operations such as facilitating the transactions and maintenance of its records on behalf of mutual fund houses. 

The beneficial role of an RTA Agent is not limited to the mutual fund houses but it extends to assisting the clients as well. RTA takes care of financial as well as non-financial transactions for the mutual fund houses and at the same it caters the multiple needs such as handling the transactions, releasing the investors’ forms, issuing the account statements and so on, of the diversified clients situated at different locations of the country as well-known RTAs such as SAG RTA have their roots expanded all over the country through its branches.  Besides, Registrar & Share Transfer Agent notifies the investors about different beneficial offers and schemes, help them with securities dematerialization and dividend payment. 

In short, RTA is an important link between mutual fund houses and investors with enormous benefits, when chosen correctly. SAG Registrar And Transfer agent is the one such RTA which serves all ordinary services such as Transposition, Transmission, Name Deletion, Name Change, Client Signature and Address change in addition to the exceptional benefits such as IEPF claim settlement, Securities dematerialization via CDSL/NSDL depositories, dividend payout through ECS transfer; to the investors. 

SAG RTA is a SEBI certified & Rajasthan's first RTA Services provider and its innovative approach adds value to its services & guarantees accuracy, alacrity & on-time execution of responsibility on investors’ behalf.

Now, let us hone in on to the need for Registrar and Transfer Agents and benefits served by them.

Firstly, let's understand why mutual fund houses need RTA?

Need of RTA for Mutual Fund Houses

Mutual fund houses have a large number of investors who carry out numerous transactions regularly. Transactions such as switching, selling and purchasing shares or equities carried by investors need to be recorded by the mutual fund companies which also has to upkeep and update the personal details of investors from time to time or whenever required. 

Managing, maintaining and recording the personal details of the investor such as inventors' name, address, contact information along with the transactions executed by them is a big task in itself which demands time, energy and expertise. Mutual Fund Houses may or may have that much time and proficiency which is required but RTAs are experts and specialized in all these activities so mutual fund houses hire them or outsource their work to these trained agents who will take the entire responsibility on their shoulder.

Read Also:- Registrar and Share Transfer Agents To Facilitate Transactions in Mutual Funds 

Benefits of Registrar and Transfer Agent to the mutual fund houses and Investors

The first and fundamental benefit of hiring an RTA for the mutual fund house is the reduced cost and availability of time & energy for the mutual fund houses to focus on their core activities and hunt more opportunities to grow in the share market. 

Since RTAs take care of client’s transactions on behalf of mutual fund houses, the task is accomplished in a professional sense as RTAs are trained professionals and also mutual fund companies do not need to invest their time in the same. 

RTA acts as a promoter also. RTA has its presence throughout the country via its branches so it promotes the mutual fund houses at a faraway level & generating new clients while satisfying its current clients already present in different areas. In this way, it acts as a sales & popularity booster for the mutual fund houses. 

Benefits of Registrar and Transfer Agents to investors include the availability of different investment offers & schemes at a single window. RTA informs investors about various beneficial schemes and this knocks off the need for the investor to visit different fund houses to invest with them which also saves time & energy of the investor.

An R&T agent serves as a single-window solution to make an in-time investment in different fund houses. 

Ensure to choose an RTA which is SEBI approved and has excelled in providing innovative services. After-sale service is also a point to ponder while choosing an RTA service provider. SAG RTA Registrar and Share Transfer Agent have a squad of experts for all-day-long customer care support.

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A Guide for Dematerialization of Physical Shares

Differentiating Demat and physical shares

The difference between a dematerialized share and a physical share can be understood as the difference between money saved in the bank account and a physical currency note. A transaction of physical currency notes into a bank is as simple as depositing as compared to the dematerialization of a share certificate which is a time-consuming task.

The shares dematerialization can only be processed if the shares are transferred to the holder’s name. Incase any share is held as a blank transfer cannot be dematerialized until it gets first transferred in the name of a DP account holder. While for the situation, when there is a joint holding of shares, they can only be dematerialized in case the shareholders having a DP account in the same order. For a proper understanding of the transfer of shares, you are required to consider given below facts.

Ponder to Demat your shares, follow the steps listed below to get dematerialized your physical shares. 

• Firstly collect your Dematerialization Request Form from your DP. 
• Provide the details required to fill in the form such as the account holder’s name, client ID, details of shares listed to get dematerialized along with the signatures of all the account-holders in the lower section of the form. 

Read Also:- Role and Responsibility of a Registrar and Share Transfer Agent in Mutual Fund Houses

Things need to be considered before sending shares to Demat land:

• Ensure shares' availability for dematerialization.  
• For different companies, there is a need for filing separate requests. 
• A separate request requires different ISIN (International Securities Identification Number) numbers which can be obtained from the DP by showing the share certificates. The shares which are transferred for the dematerialization should be held in the same name, and the order of holders also the mentioned details should be similar in the opened DP account. 
• Now proceed to write “Surrendered for dematerialization” across the face of the certificate. 
• Punch two holes on the certificate.
• Submit these shares certificates available for dematerialization along with the Dematerialisation Request Form to the DP to proceed further. 

The reason behind the defacing of the certificates is that they will eventually be destroyed and no one can misuse these physical share certificates.

What happens after the shares leave your desk

After leaving the desk, the depository performs internal processing on shares and pass them on to the related company for dematerialization purpose. The company now proceed for the verification of the details in the request form and the signature matching as well from the sample stored in their records. In case no issue is found in the request, the company dismantles the certificates and makes a transfer entry of dematerialized shares into the client ID against the received request.

In case, any mismatch issue is found in the request, the company returns the shares to the DP along with the concerned reason for rejection. Now the DP will contact the client for the rectification of the issue and the shares will again be sent to the company for dematerialization. This is the whole process of converting physical shares to digital shares.

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